Hi guys,
i just read through this post, and wish to part with some experience of myself (although entirely unrelated to modelling shows).
It was the last Ginkgo Bonsai Award ( a series of shows held in Belgium to bring together Bonsai enthusiasts from across Europe. At the time that show waas considered to be the best in Europe. A lot of this was down to how things were organised.
When indicating to participate in the show, each participant had to send in pictures of what they were bringing (that was part of the selection process).
Upon arriving, each participant had to present his items for registration, where each individual item was conpared to the pictures and marked (with a very unabtrusive numbered sticker placed where it was not visible to the visiting public) as well as an on-the-day description of the item on the registration form.
During the entire show, an entire army of volunteers (all from our club) was recruited to 'police' the entire event - guarding the exhibition at various points. I know of several occasions where a thief was caught in the act because of these vigilant volunteers.
At the end of the show each participant had to present all the items back to the registration desk, where all items were checked and 'released' back to the registered owner. On one occasion somebody had 'sold' a tree to another owner, but because this was done 'behind the scenes' and the organisers not informed, a massive row broke out during check-out because the 'new owner' was not allowed to leave with hise 'newly purchased goods'.
Yet, it was exactly this attitude linked to the show's security that made people from ocross Europe participate, knowing that they could enjoy themselves for the entire weekend without having to worry about their prized posessions. Althoug the bigger shows have security on the premise during the show, I somehow still see certain owners remaining within view of their trees during these shows - and this happens even on shows that have been running for a decade on an annual basis (while during the Ginkgo Award you would see the same people walking along the show or spending hours near the bar).
Sharing this experience shows two major difficulties to overcome to discourage potential thieves on such events:
1) a very strict registration procedure dictating how things are dealt with at the start of the show, but also at the end --> is every participant willing to stand and wait in line before they are allowed to leave the show with their precious models, all in name of fully guaranteed security?
2) Even with such a registration procedure, the continuous need of policing (by volunteers if costs are to be kept to a minimum) throughout the event is mandatory. These 'guardians' by lack of better word need to have the discipline to do exactly that: guard their designated area for the duration of the agreed time, and not wander off to look at the show or talk to friends during their guarding/duty time). For this to be successful a need of a large number of people is needed, all who agree to conform to a previously agreed schedule.
It is sad, but a fact of life that unscrupulous people are willing to make good of every opportunity that presents itself. The question then becomes are we (as individuals/a club) willing to put our own enjoyment aside for a few hours so that our fellow enthusiasts can enjoy a show to maximum?
Just my (£/€/$) 0.02 worth.
Slainte
L.H.